Internship

Social Enterprise Operations Support - Business Processes

Coho NL Community Development Inc.


  Posted: October 26, 2021

  Location: St. John's, Newfoundland and Labrador

  Internship Program: Impact

  Salary Range: $10,000 - $20,000

  Hours per Week: 30

  Start Date: June 6, 2022

  End Date: September 23, 2022

Job Description

Cohousing NL is a social enterprise that formed in 2020 to self-develop a mixed-income 30-home community and 58 acre permaculture farm. We are moving out of startup mode and into a more mature phase of the project, which includes finalizing the physical designs, engaging consultants and a construction team, and ramping up our membership and social finance campaign. As such, we are in need of support in setting up more formal business processes and procedures to better streamline and embed accountability with regard to membership engagement and intake, outbound communications and marketing, booking-keeping and managing accounts (including paying invoices, expenses, and receiving payments. This role will be embedded in the Business / Startup Circle.

Duties and Responsibilities

Setup a membership intake processes, including:
- editing and updating the existing membership management list to meet the new processes;
- working with the member orientation team and the membership coordinator to define each group’s roles and responsibilities, and procedures around membership inquiries, managing member payments, ensuring responsive communications, scheduling meetings between prospective members and the membership orientation team, and updating the membership packages;
reviewing and updating the membership package; and,
- supporting the Membership circle and team members as needed to implement a set of specific procedures.

Setup and manage communications with non-members, including:
- Answering email inquiries and redirect emails to the applicable email or circle responsible;
- Setting up procedures and accountability to ensure communication is timely and not missed; and,
- Working with the Newsletter Writer to plan and send out monthly newsletter to the Social Member list.

Setup best practices and procedures to ensure consistent and up-to-date book-keeping, including:
- Doing the book-keeping for the term of the Internship;
- Setting up book-keeping best practices and procedures integrated with Wave (or similar accounting software);
- Creating a how-to guide so that Members can take over the role of book-keeper over time; and
- Setting up google drive folder system to support the book-keeping procedures.

Setup a system for managing accounts receivable and accounts payable, including:
- Paying invoices and expenses during the term of the Internship;
- Setting up accounts receivable and accounts payable best practices and procedures integrated with Wave (or similar accounting software);
- Creating a how-to guide so that Members can take over the role of accounts receivable and accounts payable over time; and,
- Setting up a google drive folder system to support the Accounts Management procedures.

Administrative support to the Business / Startup Circle, including:
- Communicating effectively and professionally via phone, e-mail, and mail;
- Attending and participating in sociocratic meetings; and
- Supporting other administrative tasks as they arise.

Knowledge and Skills

Essential skills include:
- accounting and/or business management processes and best practices (specific training modules will be suggested to complete as part of the Internship to support setting up an efficient book-keeping system);
- self-motivation and the ability to work independently with limited direction from supervisor;
- good organizational skills and the ability to juggle multiple tasks, and prioritize effectively with minimal hands-on support;
- good time management;
- knowledge of and expertise in Google Suite (specifically Google Drive, Docs, Sheets, and Gmail);
- creativity and the ability to think through a problem and focus on finding solutions; and
- good written and verbal communication skills.

This organization aims to operate in a sustainable way that prioritizes based on the three Ps (People, Planet and Profit). Therefore, education and/or significant knowledge of social enterprise and sustainable capitalism is an asset.

Additional helpful experience or knowledge includes:
- experience with sociocratic governance;
- experience working in an administrative role; and
- work in both non-profit and for-profit organizations.

This position requires the employee to have and utilize their own computer equipment and have access to wifi. Knowledge of (or willingness to learn) specific SAAS programs such as GSuite, Teamwork, Conceptboard, etc. is an asset.

Education Required

Business degree or similar

  How to Apply

To apply, send your resume to hillary.king@mun.ca.

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We have used this program in the past and have two current employees that were brought into the company as interns. They both will hopefully have long established careers. The Natural Resources Internship program has certainly made it easier for our company to take a small risk by bringing in employees with little to no experience in the industry. The rebate we get helps cover the cost of training and teaching the employee the basic skills needed for a job at our company and their occupation. By bringing employees in early we can invest in them and hopefully have them for 5 or 10 years or longer with the company. 

Hannes Rupitsch
BC Passive House


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